Are your team meetings boring and unproductive?
You’re not alone.
The good news: Your team meetings can be fun and effective.
Need team meeting ideas to help you get started?
Read on to get our 11 best ideas on how to make staff meetings more engaging.
1. Start Every Meeting With a Win
Ever wondered how to start a meeting positively?
Start your meetings with a win.
Think about it:
If you start your meetings by announcing a win, you instantly set the tone for the rest of the meeting.
After all, people will immediately feel more positive about your meeting and more motivated to participate.
Your win could be big or small. Get creative- was a project a success? Did someone perform unusually well? Is there a milestone you can celebrate?
Share that with your team.
Alternatively, aks everyone at the meeting to share a win.
Either way, you set your meeting up for success.
Internally score your meetings.
2. Internally Score Your Meetings
Did you know that people are more motivated by improving their own performance than by external rewards?
It’s true. And you can use this in your meetings.
Together with your team, score your meetings to make sure you’re continuously improving them.
What does this look like in practice?
Ask everyone to score the meeting after the meeting. You then calculate the median score.
Other things to keep track off:
- Do your meetings end on time?
- Do meeting follow-up items get done? Are there tangible results thanks to your meetings?
- Do meeting participants engage during the meeting?
In the end, you will have data to improve your meetings so that they are as productive as possible.
But that’s not all.
You also want to give ownership to meeting participants.
That’s what we’ll look at next.
3. Take Turns in Leading Your Team Meetings
People are way more appreciative of things they make themselves than of other people’s efforts.
Use this in your meetings.
Have a rotating system where you take turns in leading your meetings.
This way, people appreciate your meetings more.
And they also get to feel like they’re part of those meetings.
But wait a minute. How do you make sure your meetings are consistent?
Good question. Use meeting guidelines to map out what meetings should look like so that they are as productive and effective as possible.
But besides sharing ownership of your meetings, you also want to make sure that people keep as active as possible during your meetings.
That’s what we’ll look at now.
4. Stand Up During Your Team Meetings
One of our favorite team meeting ideas?
First, a quick question:
Ever held standing meetings?
Then you might know that they are great for getting people to participate.
Because they feel more active.
Think about it:
During stand-up meetings, you get to stretch your legs, you get your blood flowing, and standing up makes the meeting feel much more actionable than sitting down.
Use this in your meetings.
Hold your team meetings standing up.
Your meetings feel more hands-on and productive.
But that’s not the only way to make your meetings feel productive.
And that leads us to tip #5.
5. Use an Egg Clock
One of the biggest problems with meetings?
That they take up too much time.
You COULD use less time… But you end up using much more time than necessary.
Because there’s no urgency.
So how can you fix this?
Use an egg clock.
That’s right — it’s THAT simple.
Once the egg clock rings, then the time is up and the meeting has to end.
See how this gives a lot more urgency to your meetings?
But… What’s a good time limit for your meeting?
Keep them to 15-30 minutes.
If your team meetings are regular, weekly meetings, 15 minutes should be plenty of time.
Either way, the rule of thumb is this:
The less time you can use, the better.
That’s it in terms of holding effective meetings.
But what about getting your entire team to participate?
Here’s how to do just that.
6. Give Everyone Time to Speak
You know how it is:
Some meeting participants take over the meeting… And others keep silent.
There’s an easy fix, though.
Schedule a few minutes of speaking time for everyone at the meeting.
By default, everyone has to speak up.
Now, you don’t want just mindless chatter… You want meeting participants to come with useful insights for the meeting.
How do you make sure they do?
Share your agenda before your meeting.
That way, meeting participants have a chance to prepare.
In the end, your meetings will be more effective because you get everyone’s input.
But how can you create different team meetings to encourage creativity?
Let’s have a look.
7. Use Different Meeting Themes
Want to make sure your team meetings always have a tangible outcome?
Use different meeting themes.
That is, a theme for every meeting you hold.
These could be about learning something or incorporating themes into your team culture (for example: wellbeing).
By using themes in this way, you make sure that your meetings don’t feel stagnant. Instead, you encourage creativity and innovativeness.
The way you incorporate themes into your meetings depends.
You could go all in and do activities related to the theme. Or, you could discuss the theme during your meeting.
For example, if you want to encourage a healthier workplace, you could do stretches before the meeting or keep your meeting after a yoga session.
Need examples of meeting themes?
Here you go:
- Better teamwork.
- A healthier workplace.
- Work-life balance.
What meeting themes come up for you?
These team meeting ideas are all about getting creative with your meetings.
The next tip does just that for you.
8. Invite a Guest Speaker
Google organizes Google Talks, talks with both well-known and less known speakers, such as entrepreneurs, authors, and experts in various fields.
Google employees can attend these talks. Google also lets people outside the company watch these talks online.
Why do they do it?
To help their employees develop themselves.
This, again, means a more creative and productive work environment.
Why not organize your own ‘Google Talks’?
So, invite guest speakers to your team meetings.
These speakers don’t necessarily have to be experts in your industry. Instead, they could talk about different themes that are important into the workplace.
Just a few ideas are inviting experts on…
- Better communication
- Developing yourself to be a top performer
- Implementing productive systems
Your speakers don’t necessarily have to come from outside your organization.
Why not ask co-workers to share their insights?
9. Get Creative to Create an Active and Engaged Meeting
What’s the best way to get meeting participants to engage during your meeting?
You know, you don’t necessarily have to hold a ‘normal’ meeting.
You could get people to participate by thinking bigger.
Why not use icebreakers to get people to feel more comfortable faster?
Or use games to create a fun meeting.
Or even improv methods to get people to quickly get creative and have fun.
The point is this:
You don’t have to limit yourself. Instead, think of the best way to get your team to participate.
10. Change Locations Once in a While
In the same sense, you’re not limited to a specific location.
In fact, changing locations once in a while can help you organize better team meetings.
If you’re always holding your meetings in the same location, they might not produce anything new.
Need a few ideas for what locations you can use?
Here you go:
- Take a walk.
- Visit a local café or restaurant.
- Rent a conference room.
- Go to a local park.
Last but not least:
11. Ask for Feedback to Find Out How You Can Improve
What’s the best way to keep improving your meetings?
Ask meeting participants what you can do better.
At the end of the day, that’s how you figure out how you can optimize your meetings.
A good idea is to ask for feedback regularly. Say, every six months.
With this feedback, you might just see patterns in the problems that people see in your meetings.
Will this make your meetings THAT much more productive?
Start Using These Team Meeting Ideas Today
There you have it- those are our 11 best team meeting ideas.
Now you know how to have a great staff meeting.
Use these ideas consistently and soon enough, your team will love your meetings.
The question is:
What’s your best team meeting idea?
Share with us your best out of the box meeting ideas in the comments below.